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What bottom line improvements can be quantifiably linked to having an organised and structured work environment?

Ever struggled with getting buy in to a structured and disciplined way of working? I am thinking about 5S (5S is a Japanese term for an organised and structured work place) – whilst you know intuitively that being organised gives you more time; with lean it is also identified that 5S is a fundamental foundation stone for any lean transformation or lean project.

How can this be specifically quantified in bottom line results instead of simply a number?

We know having good 5S saves us time e.g. having a location for your car / house keys ensures that you are not required to ‘hunt’ them down every time you want to get in or go out.

We also know that stress levels are reduced when everything has a home.

ADichotomy-toilet-seats funny example is the “standard” position of the innocuous toilet seat…

Males, for the majority of the time, typically require the toilet seat and lid in an up position whereas females only ever require the lid to be up. According to Relate, the simple toilet seat has caused and can cause an incredible amount of real frustration for the individuals and parties concerned.  Relate manage this frustration with people by working with them to agree a standard that can be maintained by both parties and achieves a win-win outcome (by understanding the issue from each other’s perspective and seeking to find an agreeable solution, we achieve a win-win).

When thinking about this example in a 5S context, it results in a standard being agreed and always maintained, which gives a long term positive and sustainable solution.

Our workplaces are no different.Dichotomy-2

Establish a standard for what levels of excellence a business wants to achieve.

Once the standard / vision is understood, break this down into measures at specific points (some of these measures will change over time as improvements are made).

Fitness level is a good example of establishing a level of excellence and breaking the excellence down into something that is measurable.

Goal: I want to run 10K

Measures could break down to:

  • Specific amount of time spent running
  • Specific distances required to support the training to achieve 10K
  • Weight loss
  • Body shape
  • Number of exercise sessions per week
  • Split between cardio and muscle toning sessions
  • Sprint time for 100m

It is unlikely that you will measure all elements at the same time. As you begin to improve your fitness you may consider adding more of different measures in order to be able to better track progress.

So, if we use the running example to answer the original question:
What bottom line improvements can be linked to having an organised and structured fitness environment?

The answers could be:

  1. Having your running / gym equipment always ready for use e.g. washed / dried
  2. Having music / headphones etc. organised and ready for when you go
  3. Organise training partners for specific days to keep motivation
  4. Batch cook food so you don’t have an excuse not to exercise
  5. Document progress
  6. Keep records / charts of your measures as this will help keep motivation
  7. Create smaller targets to help see progress
  8. Keep equipment clean, tidy and available to help maximise your fitness time
  9. Add your own……………………………………………………………………………………………………
  10. Add you own…………………………………………………………………………………………………….

By ensuring we are organised and structured, by creating and maintaining accessible data, and by creating a suitable environment we are more likely to be able to achieve the goal of running 10K and by doing it using the above process, you are able to demonstrate the bottom line improvements as a result.

Want some support training or embedding an organised and structured environment in order to achieve bottom line results – contact enapay to see how we can help.

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